If a dissolved company is subsequently restored, the officers of that restored company can apply to the KLTR for repayment of any sums that had been sent to the KLTR at or after dissolution. Please note that the KLTR can only deal with applications relating to companies whose last registered office was in Scotland.
To apply for a repayment of company funds held by KLTR, an officer of the company, or an agent or representative of the company must complete an application form and submit it along with supporting documentation.
The following guidance outlines the specific evidence required for your application. Please note that applications and supporting documentation must be submitted by post.
You can access the application form by visiting the link provided at the bottom of this page.
Please note that the KLTR charges an administration fee, which will be deducted from the funds held. The administration fee is £50 if the company is restored by administrative restoration, or £100 if the company is restored by court order.
If the sum requested is under £10,000, we require the following documents:
- Evidence of the restored company's active status: This can be in the form of a letter from Companies House or a printout from the Companies House website. The letter or printout must show the company's name, number and business address.
- Evidence of the restored company’s bank account details: The bank account must be a business account and not a personal bank account of a director. The evidence can be in the form of a bank account statement or letter, which must be dated within the last 3 months.
If the sum requested is over £10,000, we require the following documents:
- Evidence of the restored company's active status: This can be in the form of a letter from Companies House or a printout from the Companies House website. The letter or printout must show the company's name, number and business address.
- Evidence of the restored company’s bank account details: The bank account must be a business account and not a personal bank account of a director. The evidence can be in the form of a bank account statement or letter, which must be dated within the last 3 months.
- Details of the company's current officers and shareholders: This includes the names of the directors, company secretary, and shareholders.
- A copy of the company's last filed confirmation statement/annual return and details of any changes since then.
- Proof of identity for each company officer dealing with the transaction.
- Proof of identity for all other individuals or entities with 25% or more of the shares or voting rights in the company: If there is a controlling shareholder company, you should send us full details of that company’s current officers, and a copy of its last filed confirmation statement/annual return.
Please note that one form of identification cannot be used for both name and address. For example, if you provide your driving licence as proof of your name, you must provide another form of identification for your address, such as a utility bill.
Individual IDs must be originals, or copies certified as a true copy by a solicitor/accountant for each applicant. To ensure the authenticity and integrity of submitted documents, applicants must provide wet ink certified true copies. Certification must be performed in person, with the certifier signing and stamping the document using ink. Digital or electronic certifications, including scanned copies or digital signatures, will not be accepted under any circumstances. To avoid delays and ensure timely processing of your application for repayment, please submit all certified true copies in their original physical form.
The table below lists acceptable forms of identification:
Proof of name |
Proof of address |
| Current signed passport | Utility bill (gas, electric, satellite television, landline phone bill) issued within the last three months |
| Original birth certificate (UK birth certificate issued within 12 months of the date of birth in full form including those issued by UK authorities overseas such as Embassies High Commissions and HM Forces) | Local authority council tax bill for the current council tax year |
| EEA member state identity card (which can also be used as evidence of address if it carries this) | Current UK driving licence (but only if not used for the name evidence) |
| Current UK or EEA photocard driving licence | Bank, Building Society or Credit Union statement or passbook dated within the last three months |
| Full old-style driving licence | Original mortgage statement from a recognised lender issued for the last full year |
| Photographic registration cards for self-employed individuals in the construction industry -CIS4 | Solicitors letter within the last three months confirming recent house purchase or land registry confirmation of address |
| Benefit book or original notification letter from Benefits Agency | Council or housing association rent card or tenancy agreement for the current year |
| Firearms or shotgun certificate | Benefit book or original notification letter from Benefits Agency (but not if used as proof of name) |
| Residence permit issued by the Home Office to EEA nationals on sight of own country passport | HMRC self-assessment letters or tax demand dated within the current financial year |
| National identity card bearing a photograph of the applicant | Electoral Register entry |
| NHS Medical card or letter of confirmation from GP’s practice of registration with the surgery |